Bill of Lading
Working source data and draft versions are checked against the agreed operation information.
DOCUMENTATION
Documents for vessel and cargo operations
DLS supports preparation and checking of key vessel and cargo documents within the agreed assignment.
CATEGORIES
Documents DLS can support
The exact set depends on the specific operation and agreed scope.
Manifests
Cargo or vessel manifest information is prepared or coordinated where required.
General Act for import
Supported where required in the context of the specific import operation.
Vessel documents
Vessel-related documents included in the agreed agency assignment.
Cargo documents
Cargo data and documents that form part of the forwarding scope.
Other agreed documents
Other operation-related documents may be included when required by the assignment.
WORKFLOW
Four stages from source data to an agreed version
A document needs to reflect the current operation context and the approvals of the responsible parties.
Source data
Party names, vessel and cargo data, timing and other current operation parameters.
Working version
A draft is prepared or received for checking.
Coordination
Comments and changes are exchanged with the parties responsible for the relevant information or approval.
Agreed version
The current version is brought to the state agreed for the assignment.
SOURCE DATA
What to verify before sending a draft
Before sending a working version, verify the core information that affects the document content and approval.
Names and details
Check the names and details of the parties that must appear in the document.
Current vessel data
Vessel name, current operation status and timing where already defined.
Description and quantity
Cargo type, quantity, units of measure and other agreed parameters.
Operation location
The correct port or operation location and routing details where relevant.
Latest draft
Use the current version together with the latest comments or approvals.
Who confirms the data
Identify who provides the source information and who approves the relevant parts of the document.
RESPONSIBILITIES
Document coordination without blurred responsibilities
DLS works with document versions and communication, while factual data and approval authority remain with the responsible participants in the operation.
Client / responsible party
Provides confirmed source data and identifies the parties that need to approve the document.
DLS
Prepares, checks and coordinates working document versions within the agreed assignment.
Other participants
Provide or approve the information for which they are responsible in the specific operation.
FAQ
Documentation questions
Can DLS prepare a document without complete source data?
A draft may be possible in some cases, but missing or unconfirmed data should be identified before the document is treated as agreed.
Who approves the final data?
The parties responsible for the relevant information or approval in the actual operation. DLS coordinates within the agreed scope; missing or unconfirmed source data must be clarified by the responsible party.
Can other documents be included?
Yes, if they are required by the operation and included in the agreed assignment.
Can documentation support be provided without agency or forwarding?
Yes, where the document task, source data and responsibilities can be clearly defined.
Need documentation support for an operation?
Send the source data and documents already available.